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Personal Assistant
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Posted about 2 months ago
Full Time
Seattle, Washington
$90,000 Annually
Fuel Talent is partnering with a confidential private individual or family office in their search for an exceptional Personal Assistant to support a senior Principal. This role will focus on providing seamless personal support, helping manage day-to-day life logistics, and ensuring everything runs smoothly behind the scenes.
The ideal candidate is polished, proactive, and highly organized, with a strong sense of ownership and urgency. This person thrives in a fast-paced, ever-changing environment, anticipates needs before they arise, and operates with a high level of discretion, professionalism, and emotional intelligence. They are resourceful, detail-oriented, and willing to jump in on any task, big or small, to support the executive’s lifestyle.
Responsibilities:
The typical base salary range that we tend to see for a Personal Assistant in the Greater Seattle area with 5 to 10 years of experience is $90,000 to $150,000, depending on experience, scope, and complexity of the role etc. Many roles may also include bonus or additional benefits depending on the structure of the position.
The ideal candidate is polished, proactive, and highly organized, with a strong sense of ownership and urgency. This person thrives in a fast-paced, ever-changing environment, anticipates needs before they arise, and operates with a high level of discretion, professionalism, and emotional intelligence. They are resourceful, detail-oriented, and willing to jump in on any task, big or small, to support the executive’s lifestyle.
Responsibilities:
- Manage complex and ever-changing personal calendars including appointments, travel, and social commitments
- Coordinate all aspects of personal travel including detailed itineraries, logistics, and preferences
- Oversee household operations including vendors, service providers, and maintenance schedules
- Serve as a liaison across household staff, vendors, and external partners ensuring seamless communication
- Manage personal correspondence including screening, responding, and organizing communications
- Run errands and support day-to-day personal needs including shopping, returns, and general tasks
- Assist with management of personal assets such as vehicles, insurance, and subscriptions
- Coordinate pet care, appointments, and other household-specific needs as applicable
- Plan and execute personal events, gatherings, and gifting initiatives
- Maintain organized systems for personal data, files, and records
- Identify opportunities for efficiency and proactively improve processes across the household
- Support occasional business-related tasks and partner with Executive Assistants as needed
- Assist with special projects and ad hoc requests
- Bachelor’s degree typically preferred or equivalent experience
- 5 to 10+ years of experience providing high-level personal support, ideally in a household or private office setting
- Proven experience managing complex schedules, logistics, and high-volume coordination
- Strong organizational skills with exceptional attention to detail
- Excellent written and verbal communication skills
- High level of discretion, professionalism, and sound judgment when handling confidential information
- Ability to prioritize, multitask, and remain calm under pressure
- Proactive, resourceful, and solutions-oriented mindset
Strong interpersonal skills with the ability to interact with a variety of personalities and vendors - Tech savvy with proficiency in Microsoft Office Or G-Suite and modern tools
- Ability to work both independently and as part of a team
- Flexible and adaptable with a no task too small attitude
- Willingness to be available outside of standard business hours as needed
- Ability to run errands as needed
- Strong sense of ownership and accountability
- High emotional intelligence and professionalism
- Ability to anticipate needs and think several steps ahead
- Excellent problem-solving and critical thinking skills
- Strong follow-through and execution
- Comfortable operating in ambiguity and fast-changing environments
- Discretion and ability to handle highly sensitive information
The typical base salary range that we tend to see for a Personal Assistant in the Greater Seattle area with 5 to 10 years of experience is $90,000 to $150,000, depending on experience, scope, and complexity of the role etc. Many roles may also include bonus or additional benefits depending on the structure of the position.
